1 ELECTION OF CHAIR
RESOLVED – That Councillor Ray Squire be appointed Chair for the ensuing municipal year.
2 DECLARATION OF OFFICE
Councillor Squire then read and signed the Declaration of Office before the Clerk as Proper Officer.
3 APPOINMENT OF VICE CHAIR
RESOLVED – That Councillor R G Lowden be appointed Vice Chair for the ensuing municipal year.
Minutes of the meeting held on the 10th April were confirmed and signed as a correct record.
5 MATTERS ARISING
The Chair welcomed Cllr TAG Williams back after his illness and it was reported that Cllr Jones was also making good progress.
Cllr Morris said that he had been approached by the Groundwork Trust regarding the future of the trial play scheme being run at Pentre Maelor. It was well attended and the trial would cease after July. A further 17 sessions would cost £1800. After some discussion supporting the proposal it was agreed to see what support would be forthcoming from the funds of the Residents Association.
The Chair indicated that the parking issues had improved but continued to be a problem along Clywedog Road. Clerk to follow up.
6 COUNCIL ELECTION
The Clerk congratulated the returning Members, noting that they had all signed their declarations of Office and were in receipt of the latest copy of the Code of Conduct which they were to follow. He reminded Members to ensure they returned their declaration of expenses on time. There were still two vacancies to which suitable people could be co-opted. There was a discussion regarding how such people could be identified and the Clerk was to follow up some suggestions.
7 POLICING MATTERS
In the absence of PCSO Alison Heron the Clerk presented the update report for April for the Holt ward.
During the month there had been 8 crimes and 6 cases of ASB. There had been 2 burglaries, 3 burglary other than dwelling, 1 theft from a motor vehicle, 1 case of criminal damage and 1 case of arson.
8 FINANCIAL MATTERS, AUDIT AND ACCOUNTS
The following payment was authorised
Wrexham CBC – Hire of Atrium – £60.00
Bank balances were as follows- Current Account – £32,517.60 and Reserve Account – £5,476.47
The Annual Governance Statement was confirmed as was the detailed Bank Reconciliation. Members noted that the Internal Auditor had nothing to report.
Following discussion on the issue of electronic banking Cllr Clutton agreed to bring a report to the Council with the support of the Clerk.
A further report will be made on Capital expenditure.
Subject to the above it was RESOLVED
That the Annual Return and Accounts be confirmed and signed by the Chair.
9 COUNCIL POLICIES
Members reviewed and confirmed no changes to Financial Regulations and Standing Orders, noting that some changes may be necessary following receipt of the report on electronic banking.
Members also reviewed the Risk Assessment and confirmed that other than updating the dates the Assessment continued to meet the needs of the Council.
The Code of Conduct (Wrexham CBC) was also confirmed.
10 CORRESPONDENCE AND CLERK’S REPORT
The Clerk gave a summary of the items of correspondence which other than indicated below were NOTED
10. Play Wales – Magazine
11. Planning Aid Wales – Network Event
12. Welsh Government – Annual Monitoring Exercise – Clerk to complete
13. JACS – Village Gateways
14. Marie Currie – Tea Party
15. Nightingale House – Annual Report and events – Chair to attend
Additionally the Clerk reported that the Website needs updating and the likely cost would be in order of £100. Agreed
P/2017/0305 –works at Ibsen Biopharm, Ash Road North.
No adverse comments
12 MEMBERS REPORTS
Cllr Done reported that the hedges from Little Erlas down including the Clays Golf course were overgrown. This was the same as last year. Clerk to take up with Wrexham Highways, Becki Morgan and Clays.
13 DATE AND TIME OF NEXT MEETING
The next Ordinary Meeting would be MONDAY 12th June 2017 at 7.00 pm at the Atrium.
The meeting began at 7.00 pm and ended at 8.35pm